Audio Secretary/Administrator

We are looking for a professional Audio Secretary/Administrator who has a proven record of accomplishment in providing a confidential secretary role.

Main Responsibilities

Work with Partners and other employees of the Firm to provide an efficient and quality service to the Clients and third parties.
To prepare and send out by email and post letters and reports to a high standard
Using Bighand for audio typing
To use DPS system for all matters and administer existing jobs
To liaise with the fee earners, organise and prioritise their administration demands
To maintain Team’s filing systems including scanning and working towards paperlite systems.
Attend team meetings where appropriate
Keep files, electronic as well as paper well organised and up to date
To ensure that Client confidentiality is maintained at all times
To book client appointments when required and to maintain the interview diaries.
To assist accounts in taking client payments, where necessary
To support the whole firm with any other tasks required, when necessary

The following characteristics are essential:-

Audio experience
Used to working in a busy team environment
Confidential and discreet
Able to work in a structured and timely fashion with the ability to prioritise work and meet tight deadlines
Accurate written communication skills with good attention to detail and able to evaluate and scrutinise third party input
Excellent oral communication, interpersonal skills and telephone manner
Maintain absolute discretion when dealing with confidential data